Step by step for admitting procedure
18 PhD students - recruitment 2021/2022
ATTENTION (18 PhD students)!
Please be aware that for recruitment to English programme:
• first supervisor has to be from our University (PUMS)
• second supervisor from abroad is necessary.
Auxiliary supervisor/promoter is not allowed.
Candidates applying for admission as part of the recruitment process shall comply with the provisions stipulated in the ☞ Recruitment Terms and Conditions and ☞ PUMS Doctoral School Regulations, as well as with the guidelines contained herein:
1 A person who meets the following criteria may be admitted to the Doctoral School:
- who holds the professional title of M.Sc., M.Sc. Eng. or an equivalent thereto, and meets the recruitment conditions set out below
- and, in exceptional cases justified by the highest quality of scientific achievements, a graduate of first-cycle studies or a student who has completed the third year of long-cycle master’s studies, after successfully passing the recruitment process, who is a winner of a Diamond Grant or another scholarship scheme, and also has an average overall grade of min. 4.0 and high scientific achievements IF> 8.0 in the papers with the first and second authorship - the final decision on admitting the student to the interview lies within the Director of the Doctoral School;
who is not a doctoral student at another Doctoral School
2 Any doctors and dentists applying for admission to the Doctoral School, who will undergo the Doctoral School in the certain disciplines and conduct clinical research, shall be required to present to the Doctoral School Office a document confirming the acquisition of the medical licence for an indefinite period. Should one fail to submit this document by November 30, 2021, it shall result in the removal from the list of the Doctoral School participants. The foregoing requirement shall not apply to doctors and dentists who will pursue a Doctoral School in basic sciences.
3 The recruitment process shall be admissible to students of the last year of second-cycle or long cycle studies (other than medicine and medicine-and-dentistry) before defending their thesis, provided that they have provided a certificate of completion of all classes included in the study curriculum.
Candidates shall be required to provide the diploma of completion of second-cycle or long-cycle studies the Doctoral School Office by September 20, 2021. Failure to provide the said diploma shall result in the removal from the list of admissions to the Doctoral School.
4 Any documents presented by a foreign national which have been drawn up or issued in a language other than Polish and English shall require a sworn translation into Polish or English.
5 As far as DISABLED PEOPLE are concerned, in order to ensure the possibility of taking part in the interview to the Doctoral School run by PUMS, such people shall notify the Recruitment Committee of their special needs related to participation in the interview. This notification shall be delivered in writing. In addition, a photocopy of the document certifying the degree of disability shall be attached thereto, and if no such document exists, medical documentation confirming the health condition. The foregoing documents shall be submitted along with other recruitment documents (link to Electronic submission will be available here).
6 A THESIS SUPERVISOR of a doctoral student may be a senior academic staff member (PUMS’ employee), scientifically active and with current scientific achievements as well as with a positive periodic appraisal of an academic teacher for the last 5 years.
A FOREIGN THESIS SUPERVISOR may be a person without the post-doctoral degree or the professor title, who is an employee of a foreign university or scientific institution, provided that this person has significant achievements in the scientific area covered by the doctoral dissertation.
Candidate registration process:
1 Candidates applying for admission as part of the recruitment process referred to in Section above shall:
1/ PREPARE THE FOLLOWING DOCUMENTS to the online recruitment form - PDF files
(original copies of chosen documents shall be presented by the qualified persons at the Doctoral School Office);
☞ link to Electronic submission will be available here
a) HIGH-SCHOOL CERTIFICATE
b) GRADUATE CERTIFICATE
The diploma, along with its sworn translation made abroad, must also bear an apostille or be legalised in accordance with generally applicable regulations
c) DECLARATION made by an academic teacher designated as the thesis supervisor, pertaining to his/her consent to take the candidate under scientific supervision after the candidate has been admitted to the Doctoral School
☞ template - download Appendix 3 to the Recruitment Terms and Conditions
d) DECLARATION by the head of the unit in which the doctoral student is to conduct his/her individual research, pertaining to ensuring the possibility of pursuing the school curriculum, including a professional placement in the form of delivering teaching classes
☞ template - download Appendix 4 to the Recruitment Terms and Conditions
e) TRANSCRIPT confirming academic results in line with the evaluation system of the country in which the candidate has studied; these results shall be converted by the Recruitment Committee to the system applicable in Poland,
f) INITIAL RESEARCH PLAN,
signed by (1) the candidate and (2) the person designated as his/her thesis supervisor
☞ template - download Appendix 5 to the Recruitment Terms and Conditions
g) document confirming the candidate’s right to PRACTICE THE PROFESSION
Applicable only to the foreigners (physicians and dentists) who will pursue the Doctoral School in the disciplines of medical sciences and health sciences and conduct clinical research - they shall be required to present a document confirming the acquisition of the right to practice as a medical doctor in Poland indefinitely – regulations in this regard are stipulated by the provisions and procedures of the Regional Medical Chamber.
h) document referred to DISABILITY OPTIONAL,
i) documents certifying the candidate’s SCIENTIFIC ACTIVITY
in line with the guidelines for certifying scientific achievements defined in the scoring system for the admission to the Doctoral School,
☞ download guidelines
− publications published in journals included in the ☞ list of scientific journals of the Ministry of Science and Higher Education
− participation in a scientific conference with a paper (authorial paper/case study)
− awards received at scientific conferences (authorial paper/case study)
− participation in research projects financed with external funds
− scholarship for outstanding achievements for students
− scientific internships abroad
− Medal or an equivalent award from another University
j) a scan of their ID document in order to verify the data provided in the questionnaire,
k) in the case of foreign nationals: a health insurance policy or a declaration that they will take out insurance immediately after starting their courses,
more about health insurance you can find here ☞ doctoralschool.ump.edu.pl/health-insurance
l) in the case of foreign nationals: a visa or residence card, or other document entitling the holder to reside in Poland - this document candidates can provide after their admission to the Doctoral School,
2/ REGISTER ONLINE on the University’s website within the time limit specified in the recruitment schedule
in order to complete the registration, fill in the questionnaire and confirm it;
☞ link to electronic submission will be available here
candidates shall print and sign the application for admission to the Doctoral School generated by the system along with the questionnaire, and then send their scan via e-mail to the Doctoral School Office, e-mail address: ☞ firstname.lastname@example.org.
3/ TAKE PART IN AN INTERVIEW
on a selected topic in a given scientific discipline and in the English language within the time limit specified in the recruitment schedule;
4/ observe the time limits specified in the recruitment schedule announced by the Director of the Doctoral School and published on PUMS’ website.
2 Any documents regarding the admission to the Doctoral School that have been submitted after expiry of the time limit will not be handled, regardless of the reasons for failure to observe the time limit for submitting the application.
3 Upon expiry of the time limit, the right to supplement the documentation referred to in Item 1(2) will cease to apply.
4 The candidate will be notified of the date of the interview via e-mail (information will be sent to the e-mail address provided by the candidate in the questionnaire). The interview will be conducted in English.
5 The results of the recruitment process will be announced on PUMS’ website. The ranking list announced publicly shall include recruitment numbers of persons admitted and not admitted to the Doctoral School run by the University as well as the overall score obtained.
6 Applicants to the Doctoral School will NOT PAY an enrolment fee.
Principles and course of the recruitment process:
1 The recruitment process will have a form of a competition.
2 The recruitment process will be conducted by Recruitment Committees.
3 The recruitment-related decisions will be made by the Rector or the Director of the Doctoral School acting on behalf of the Rector.
4 The recruitment to the Doctoral School will be held using means of remote communication.
5 The minimum level of knowledge of English shall be at least B2 or IELTS 5-6.
(☞ Understand and explain the IELTS scores)
6 The results of the recruitment process will be made public.
Admission of a candidate to the PUMSTER-NAWA project for Doctoral School:
1 Candidates will be admitted to the Doctoral School run by the University depending on the number of points obtained during the recruitment process based on the scoring system, in the order corresponding to their results.
The current scoring system for the admission to the Doctoral School forms ☞ Appendix 1 to the Recruitment Terms and Conditions 2020-2021.
2 If in the case referred to in Item 1 two or more persons have an equal number of points entitling them to be admitted to the Doctoral School, the higher number of points obtained in the evaluation of their scientific activity will be decisive for their admission.
Should any candidate qualified for the admission resign from taking up courses at the Doctoral School, the candidates who have obtained a positive score in the recruitment process but have not qualified for the admission to the Doctoral School due to the lack of available places shall be admitted to that vacated places according to the ranking list.
3 The decision will be sent to the candidate to the address indicated in the personal questionnaire by registered mail against the confirmation of receipt. Personal receipt of the decision at the Doctoral School Office will be allowed. As far as candidates from abroad are concerned, it will be also allowed to send the decision electronically.
4 Foreign nationals qualified for admission who are required to apply for a visa may be conditionally entered in the list of doctoral students, however without entitlement to a scholarship until a visa is obtained.
5 Candidates qualified for the admission to the Doctoral School run by the University will submit a declaration that they are not doctoral students at any other doctoral school.
6 A candidate who has taken the oath will submit, until 30 Sept 2022, his/her individual research plan. Individuals interested in an increase of the fellowship should supply this document before the 20 Dec 2021 (according to STER-NAWA Regulations).
The information above is consistent with the PUMS Doctoral School Regulations for years 2021-2022.
Communication No. 3/2021 of March 18th, 2021 of the Director of the Doctoral School Poznan University of Medical Sciences on establishing the schedule of the recruitment procedure to the Doctoral School run by the Poznan University of Medical Sciences for the academic year 2021/2022
Attachment to the Communication No. 3/2021 - Schedule of the recruitment procedure for the Doctoral School for the academic year 2021/2022 for the group that will carry out education at the doctoral school according to the English-language program